Meeting Cost Calculator

Calculate the actual cost of meetings based on participant salaries, meeting duration, and frequency. This tool helps organizations understand the true financial impact of meetings and optimize meeting efficiency. All calculations are based on 260 working days per year (52 weeks × 5 days).

Meeting Settings

Hours
Minutes
people

Participant Configuration

USD
Per participant, per year

Advanced Settings

hours/day
days/year
% of salary
Includes benefits, equipment, space, etc.

Meeting Cost Analysis

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Total Meeting Time
1 hour
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Participants
5 people
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Frequency
Once

Cost Breakdown

Single Meeting Cost
$288.46
Annual Meeting Cost
$288.46
Total Cost with Overhead
$375.00
Per Participant Cost: $57.69
Per Minute Cost: $4.81
Hourly Meeting Rate: $288.46

Cost Distribution

Cost visualization will appear here

Cost Insights

💡 This meeting costs the same as 3.5 hours of average salary work
💡 Annual cost could pay for 2 professional training courses
💡 Consider if this meeting could be an email or shorter check-in

Export Results

Meeting Efficiency Tips

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Set Clear Objectives

Define specific goals and desired outcomes before scheduling any meeting.

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Limit Duration

Try 25 or 50 minute meetings instead of standard 30 or 60 minute blocks.

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Invite Wisely

Only include essential participants. Use follow-up emails for others.

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Prepare Agendas

Share detailed agendas 24 hours in advance to maximize preparation.

Cost Comparison Examples

Meeting Type Duration Participants Avg Salary Single Cost Weekly Cost Annual Cost
Team Stand-up 15 min 8 $70,000 $134.62 $673.08 $35,000
Department Review 1 hour 12 $85,000 $980.77 $980.77 $51,000
Executive Briefing 2 hours 6 $150,000 $1,730.77 $1,730.77 $90,000
Project Kickoff 3 hours 15 $65,000 $2,250.00 - $2,250

Saved Scenarios

No scenarios saved yet. Calculate a meeting cost and click "Save Scenario" to store it here.

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